Data backups are vital in any business. It must be stored safely and should be accessible easily when the need arises. Though backs ups are meant to reassure you that in case of lost data you are covered, sometimes they can the cause of much anxiety when they are damaged or lost. Almost all storage security breaches are as a result of mismanagement of data backups.
Reliable database backup solutions must ensure that the data is safe and retrievable easily and that the database back up itself is also secure. Without this, the purpose of backing up data loses its relevance. Some database cannot be accessible for use when been updated so that more quality backups can be uploaded. This poses a threat to the already stored data from being accessed by unauthorized persons.
The following safety measures will ensure your data is safe during back up, storage and retrieval.
1 Restrict the backup password only to the right people
Do not let just any person get access to software you use in the data back backup. Careless or malicious people can wipe out all of your in a second. You should choose well the personnel responsible for backing up or retrieving your data. Your data can be stolen by your competitors so that they can bring you down. No matter much you trust an employee, never disclose the backup password because you do not know whom he can share it with.
2 Let your base back up be outside your building
Sometimes the unthinkable does happen. An earthquake can occur; a hurricane or a terrorist act can destroy your premises together with the data backed up. It will be impossible to start all over again especially when you don’t have contacts of the customers or your debtors.
3 Use a fireproof safe
Where you keep, your data is very vital. It should not be in a place which is readily combustible. The safe itself should be made from fireproof materials. Avoid using papers in the data itself; instead use optical discs, tapes, and magnetic drives because they have lower melting and points.
5 Make your off-site backup data safer
Security persons are as prone to laziness and bribery as anyone else. They can relax, and a little lapse of security is what is needed for your data to be lost. Many people are probably interested in your data than you may know. Although you have outsourced security services, it is essential to spy on them from time to time. In case of data loss, a successful court case will not guarantee you your data.
6 Encrypt your data
If malicious damage to your data is something you feel can happen, it is important to encrypt your data. That way you will be assured that even in case of loss, valuable information will not be accessed by a third party.
7 Use special passwords
Passwords are standard ways of protecting your data from unauthorized persons. Although nowadays there are various soft wares which are used to break the password, at least you will have protected your data from the typical person.
8 Assess your data before storage
Not all data are equal in importance. Select the most vital data and record where you have stored in the safe for quick retrieval in future. Do not let the data with low significance fill up your data back up. Data are not supposed to be stored first come first stored basis. The most important should go in first so that retrieval can be quick and efficient.
9 Write down the recovery plan
In case of fire or any other disaster, let everyone know what is expected of them as far as saving the data is concerned. Integrate data retrieval plan in the fire accident action plan.
It is most probable that some if not all of the above security gaps are in your establishment. A disaster may look unlikely to happen now but when it strikes regrets cannot bring data back. It is always good to be prudent and protect the backup data because it holds all the data your business has.