It’s important to look at the risks associated with file sharing. By being cautious, you can avoid these risks and quickly identify secure file sharing solutions for your business. Below are security risks related to file sharing and tips to avoid them.
What is Secure File Sharing?
Secure file sharing is a method of sharing data between two or more computers that utilize virtual private network (VPN) technology and encryption technologies.
Secure file sharing components are based upon providing VPN technology and encryption technologies benefits while also offering protection to the users against unauthorized access to the data.
File-Sharing Security Risks
- It is possible that the file-sharing computer or device could have been infected with malware.
- An unauthorized person could have intercepted network connections to the file sharing a computer and unprotected information taken away from the user.
- Passwords or other login information used in accessing secure file-sharing computers may get exposed to unauthorized individuals.
- It is possible that the computer or device on which you shared files could have been hacked or compromised.
- It is possible that data could be stolen by force entry into a shared personal computer, or if the owner locks them out of their device because it was outside of their control while in transit and beyond their control once it has reached its destination and been seen, potentially by hackers.
Tips on Sharing Files Securely
- The person who wants to share files with you does not need to be a tech-savvy individual with an innate knowledge of the technologies that allow secure file sharing solutions. Sharing with a person who is not knowledgeable about these technologies should be avoided.
- Avoid sharing files with an individual who a third party has not vetted. A trusted party could be you, your company’s CTO, CEO, or even a person from your IT department.
- Ensure that the encryption key used to encrypt and decrypt the data being shared is not known by any other person than those involved in transferring files. You should also protect this encryption key using strong passwords that have been changed regularly over time.
- Ensure that the devices in question are up to date with security updates and have been secured against potential threats.
- Make sure to keep files and credentials as secure as possible when accessing the file sharing computers. Put up a strong password and use two-factor authentication when accessing the computer, or share credentials with someone else such as your IT department.
- Place an eye on sensitive files being sent around your organization’s network, for example, company documents of any kind, product pricing plans, etc.
By using secure file sharing solutions and taking all the necessary precautions, you can avoid the security risks associated with file sharing, offer a secure interface to your business and be sure that you are not being put at risk.