As the owner of a business, you likely deal with documents every day. Some of these documents may be highly critical for your organization, while others may be confidential for your clients.
Also, you would not only be creating these documents, but also distributing many of them to authorized users. Such users could include employees of your firm and outsiders, such as partners, clients, and customers. For example, you might share the company policy documents with all your employees, while you would only distribute eBooks (which are put on sale on some website) to the people who purchased them.
How Document Management and Control Systems Can Help You Achieve Document Copy Protection:-
In all such scenarios, you need to impose document controls on the concerned files to maintain the confidentiality of certain key information. To do this, you could implement document copy protection to prevent your files being duplicated on the systems of people who are not authorized to use them. However, you would do well to note that preventing the copying of your documents may be impossible, as the computing devices and related software make it really easy for anyone to copy your documents. You could also assign specific controls to the authorized users of your documents.
Document management and control systems can precisely assist you with applying such document controls to help you ensure that none of your company’s information gets leaked. These systems aim to prevent the misuse of your confidential documents, even if they are copied or distributed to unauthorized users.
Such a level of document copy protection and control is possible through a highly effective document management & security software that is based on Digital Rights Management (DRM) and uses encryption technology. So, it encrypts your documents so that no unauthorized users can access the same, even after they have copied them to their computers. The unauthorized users will thus not have any “read only” or “edit” authority or rights granted to them by your system. In this way, even if an authorized user shares your documents with people who do not have the requisite authority, there will no information leakage.
The control systems also empower you to control what tasks (copy, print, and so on) the authorized users can do with your documents, apart from controlling access to the documents. In addition, when an authorized user prints your documents, you can set it so that the files are printed with dynamic watermarks that contain the username, date or time stamp, company name, and more. This would ensure that no authorized users can share or sell your content to unauthorized users.
We hope that the above discussion about document management and control systems can help you achieve document copy protection. Feel free to share your feedback or queries in the comments section below.